Facilities Rep V - San Diego, CA

, ATTENTION MILITARY AFFILIATED JOB SEEKERS, - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to, Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is 'On-Site' at the location detailed in the job post.Clearance Level - Must Be Able to ObtainNoneU.S. Person RequiredYesTravel PercentageClearance Level - Must Currently PossessNoneU.S. Citizenship RequiredNoIs Relocation AvailableNoJob DescriptionWhatâs it like working for an innovative company that takes on some of the worldâs most important challenges? Rewarding. We are currently looking for a Facilities Rep to join our BAE Systems Maritime Solutions SD Facilities Department.As an Facilities Rep, you will be involved in coordinating activities between departments and outside parties. Youâll contact company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical nature. Complex assignments with a high degree of initiative are required in resolving problems and developing recommendations. Youâll assist in maintaining databases / reports and be encouraged to develop methods and procedures on new assignments.Key Responsibilities:Provide expert-level administrative support to multiple leaders, including calendar management, meeting scheduling, meeting support and expense reportingDevelop and implement effective administrative processes and procedures to enhance business operations and productivityUtilize advanced technical skills to create complex reports, presentations, and correspondence, including data analysis and visualizationServe as a liaison between leaders, teams, and stakeholders, ensuring seamless communication and coordinationCoordinate and execute high-profile events, meetings, and conferences, both on and off-siteLeverage cutting-edge collaboration tools like MS Teams, SharePoint, and more to create a seamless and connected team experience.Maintain advanced-level proficiency in MS Office, including Teams, Outlook, Word, Excel, PowerPoint, and other software applicationsAnalyze and recommend process improvements, implementing changes to drive efficiency and effectivenessCollaborate with cross-functional teams to achieve business objectives, providing administrative support and guidance as neededYouâll support a team with real impact on business growth, employee experience, and operational excellence.Youâll work with leaders who value initiative, judgement, and partnership.Youâll be trusted to manage priorities, anticipate needs, and help drive outcomes.Youâll join a team that values positive energy, professionalism, and continuous improvement.Manage leadersâ calendars for effective and efficient time management.Schedule meetings and meeting logistics (teleconference, audio-visual equipment, food, etc.) independently.Manage visitor logistics and incoming calls, emails, and meeting requests.Prepare organizational memos given draft inputs from leadership and executes distribution.Works under general direction using business software applications (Word, Excel, Power Point) to create and enhance correspondence, reports, data tables, presentations, agendas, etc., that may be of a highly confidential anizes and leads preparation of key meeting arrangements such as staff meetings, program reviews, customer meetings and visits, and employee all-hands meetings. May be responsible for special projects such as conferences and events.Ability to set up systems to promote collaboration among the leadership team ⓠSharePoint, Teams channels, meeting spaces, other applications. Desire to learn development, setup, and maintenance of these applications in support of creating a more efficient, connected team.Performs other duties and responsibilities, as required., ,

Created: 2026-05-07