Executive Administrative Assistant 3

The Executive Administrative Assistant provides high-level administrative support by conducting research, handling information requests, and performing clerical functions. This role acts as an information and communication manager for the office. Responsibilities + Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. + Prepare invoices, reports, memos, letters, financial statements, and other documents. + File and retrieve corporate documents, records, and reports. + Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. + Prepare agendas and make arrangements for committee, board, and other meetings. + Support two General Managers and their organizations, totaling around 75 employees, by providing high-level administrative and operational support. + Manage calendars for two General Managers, handle expense management, and support new employee onboarding. + Provide day-to-day operational support, including proactive issue identification and morale support. + Support fast-paced teams within Azure AI and Modern Work Security organizations. Essential Skills + 5-7+ years of experience supporting leaders (GM-level preferred). + Proven experience managing multiple executive calendars simultaneously. + Strong skills in Excel, Word, and PowerPoint. + Demonstrated ability to anticipate issues, manage ambiguity, and think on their feet. + Excellent verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills. + Ability to work independently, manage time effectively, and keep information organized and confidential. + Basic mentoring skills necessary to provide support and constructive performance feedback. + Proficiency with computer applications, such as Microsoft Word, Excel, and PowerPoint. Additional Skills & Qualifications + High school diploma or GED required. + Experience working with executives highly preferred. Work Environment This position is based in Redmond, WA, with a hybrid work schedule requiring three days per week onsite. The standard workweek is Monday through Friday, totaling 40 hours, with some overtime expected. The role offers a chance for extension through the full 18-month assignment term. A standard equipment setup will be provided by the supplier. Job Type & Location This is a Contract position based out of Redmond, WA. Pay and Benefits The pay range for this position is $40.00 - $45.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: u2022 Medical, dental & vision u2022 Critical Illness, Accident, and Hospital u2022 401(k) Retirement Plan u2013 Pre-tax and Roth post-tax contributions available u2022 Life Insurance (Voluntary Life & AD&D for the employee and dependents) u2022 Short and long-term disability u2022 Health Spending Account (HSA) u2022 Transportation benefits u2022 Employee Assistance Program u2022 Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Redmond,WA. Application Deadline This position is anticipated to close on May 19, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffingu00ae double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ( ) for other accommodation options.

Created: 2026-05-07