Administrative Assistant 5

Administrative Assistant 5 Print ( Apply ufeff Administrative Assistant 5 Salary $3,127.00 - $6,136.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number OBH/SEM/220816 Department LDH-Office of Behavioral Health Opening Date 05/06/2026 Closing Date 5/11/2026 11:59 PM Central + Description + Benefits + Questions About this Job The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Learn more about Louisiana Department of Health ( Step into a trusted, high-impact role at the heart of leadership operations. As the Confidential Assistant to the Deputy Assistant Secretary, youu2019ll serve as a key partner in keeping priorities on track, communications flowing, and critical initiatives moving forward. In this dynamic position, youu2019ll manage a complex executive calendar, coordinate meetings and high-level conference calls, and serve as a central point for tracking reports, assignments, and correspondence. Youu2019ll also handle travel planning, time administration responsibilities, and screen communications with professionalism and sound judgment. If youu2019re highly organized, discreet, and thrive in a fast-paced environment supporting executive leadership, this is your opportunity to make a meaningful impact behind the scenes. An ideal candidate should possess the following competencies: + Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. + Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. + Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. + Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning. + Acting with Ethics and Integrity:The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit. + Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others. + Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers. Minimum Qualifications Four years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (. Job Duties and Other Information Job Duties: + Serves as confidential assistant to the OBH Deputy Assistant Secretary; + Maintains the DAS' calendar, makes tentative appointments based on knowledge of schedule and activities; + Reminds staff of appointments, and others items that may arise requiring DAS' attention; + Tracks and monitors reports, assignments and correspondence received; + Coordinates telephone conference calls, conference meetings and/or workshops chaired by the Deputy Assistant Secretary and/or higher staff; + Ensures assigned primary, secondary, and unit manager time administrator duties are performed in accordance with applicable procedures and policies; + Prepares travel documents and authorizations or travel expense accounts, makes travel arrangements with hotel, travel agency, car rental agencies and interprets travel regulations; + Screens Deputy Assistant Secretary calls for nature of importance and priority level. Position-Specific Details: Location: Office of Behavioral Health/Behavioral Health Clinic/Community Programs/East Baton Rouge Parish Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment, Job appointment (temporary appointment that may last up to 48 months), or Detail to Special Duty Cost Center: 3301010103 Position Number(s): 50331156 How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the u201cApplyu201d link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. For information on how to check your application status and understand status updates, please click HERE (. Contact Information: Shea Malbreaugh LA Department of Health (LDH) Division of Human Resources PO Box 4818 Baton Rouge, LA 70821 225-342-4287 This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218. LDH supports Louisianau2019s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities. Information on the Louisiana Works, Louisiana Rehabilitation Services is available here ( . LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at Parental Leaveu2013 Up to six weeks paid parental leave More information can be found at Holidays and Leave u2013 State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement u2013 State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (LASERS has provided this video (to give you more detailed information about their system + Teacher's Retirement System of Louisiana ( + Louisiana School Employees Retirement System (among others 01 CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on? + I communicate unclearly, use poor tone, and ignore the audience. + I share main ideas clearly and adapt to the audience when reminded. + I communicate clearly, listen actively, and explain complex ideas well. + I craft messages that connect, inspire, and drive action across audiences. 02 CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 03 DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance? + I avoid responsibility, deliver poor work, and resist feedback. + I take ownership when prompted and meet basic expectations. + I own results, meet standards, and respond to feedback professionally. + I drive high performance, prevent issues, and model accountability. 04 DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 05 DIn: Demonstrating Initiative - How well do you take action and solve problems on your own without waiting for direction? + I wait for direction, avoid ownership, and donu2019t solve problems. + I meet expectations and help with solutions when asked. + I take ownership, solve problems, and follow through. + I take initiative, innovate, and deliver results beyond expectations. 06 DIn: Demonstrating Initiative - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 07 FC: Focusing on Customers - How well do you understand and meet the needs of internal or external customers? + I struggle to understand customer needs, provide clear information, or resolve issues. + I respond to customer needs with some support and build basic working relationships. + I understand customer needs, communicate clearly, and deliver timely, reliable service. + I anticipate customer needs, build trust, and deliver personalized, proactive service. 08 FC: Focusing on Customers - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 09 MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information? + I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias. + I try to weigh options but struggle when thereu2019s uncertainty, competing priorities, or unclear outcomes. + I make timely, well-reasoned decisions by using available information, context, and trade-offs. + I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges. 10 MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 11 Nepotism: To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type u201cN/Au201d if no immediate family members are employed by LDH. Required Question Employer State of Louisiana Address 1201 N 3rd St Baton Rouge, Louisiana, 70802 Phone (866) 783-5462 Website Apply Please verify your email addressVerify Email

Created: 2026-05-08