Employment Records Coordinator

Description The Employment Records Coordinator is a key member of the People and Culture team, responsible for managing high-volume, accurate employee records and ensuring timely data entry across complex human resources information system (HRIS) workflows. The role safeguards data integrity, supports compliance with policies and collective bargaining agreements, and oversees end-to-end records processing and critical reporting. The coordinator works both independently and collaboratively to provide reliable data that enables informed decisions and a strong employee experience. What You'll Do: Manage and maintain employment records + Maintain accurate personnel records in physical and digital formats, ensuring data integrity within HRIS and imaging systems (ApplicationXtender), and partner with the Records Retention team to support proper storage and retention practices. + Create, route, and track transaction documentation (EmployeeAction Forms) for approvals; complete data entry for hires, rehires, pay and department changes, position changes, and terminations in HRIS and the imaging system, and create/maintain position codes in the applicant tracking system. Facilitate compliance, reporting, and performance processes + Coordinate and communicate with state unemployment insurance agencies on processing, billing, and reporting; assist with internal and external auditor records requests; and track licenses, certifications, and other employment-related documentation to support compliance. + Create and send routine and ad hoc reports (e.g., quarterly union reports, monthly state new hire reporting, HR data reports) and assist in ensuring Performance Evaluations are submitted and compensation changes are processed accurately and on time. Lead communication and engagement support + Lead and maintain the Employee Update, intranet site content, and PeopleConnect email communications to ensure information is accurate, timely, and aligned with People and Culture initiatives. + Support Ambassador engagement activities, events, and programs as needed. + Respond to internal and external inquiries regarding records, processes, and systems, providing clear, customer-focused support and escalating issues as appropriate. Provide HRIS support and improve processes + Serve as first-level support for HRIS questions from HR, leaders, and employees; troubleshoot basic system issues, participate in enhancements (requirements gathering, user acceptance testing), and document new processes and procedures. + Document and refine data entry and audit checklists, map and review end-to-end employee lifecycle processes (hire, transfer, leave, termination), and identify opportunities for automation, standardization, and efficiency improvements across employment records workflows. Requirements + High School Diploma and at least two (2) years of experience with human resources systems or related human resources/administrative work, including report creation and data tracking. + Strong Excel skills (formulas, pivot tables, data validation) and proven accuracy in data management, reporting, and performance management tracking. + Experience supporting complex human resources projects end-to-end with excellent follow-through, organization, and attention to detail. + Excellent customer service and communication skills, with the ability to explain data and processes clearly to leaders and employees. + Working knowledge of human resources principles, practices, and procedures; experience with applicant tracking systems (ATS) and human resources information systems (HRIS) is preferred. + Self-starter who can manage multiple priorities with minimal oversight while maintaining strict confidentiality and contributing positively to a team-focused, inclusive environment. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.

Created: 2026-05-13