Administrative Assistant
EMCOR - College Point, NY
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COMPANY OVERVIEWWelsbach Electric Corp. is a subsidiary of publicly traded EMCOR Group Inc. Welsbach Electric Corp. is one of the largest commercial electrical contractors in New York City. We specialize in outdoor electrical construction and maintenance for government agencies, utilities, and private enterprises. Our headquarters is located in Queens, NY, where we maintain an extensive, in-house inventory of materials, tools, testing devices, and consumables so we can provide prompt electrical maintenance services.SUMMARYWe're seeking an entry level Administrative Assistant (APPayroll Specialist) that will be responsible for assisting the accounting department with support and document control. The ideal candidate must perform routine clerical and administrative functions such as processing vendor invoices into the accounting system, obtaining approval for vendor payments, supporting the payment of invoices and accurate record keeping. He or she must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very busy office.ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned.Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.Process, post and edit new hire paperwork for field employees.Use computers for various applications, such as database management or word processing.Operate office equipment such as copiers or phone systems and arrange for repairs when equipment malfunctions.Review, correct and enter time sheets into database and payroll software to ensure accuracy and consistency.Aid with resolving employee pay discrepancies.Process and distribute necessary reports internally and externally.Maintain records of work reports, payroll, and other documentation and organized filing system.Serve as liaison between field office and main office; project team and field personnel as needed.Maintain confidentiality of company ply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures.Escalate critical andor sensitive issues to the Division Manager with recommendation for resolution.Perform additional assignments as required by the company or as directed by management.QUALIFICATIONSTo perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, andor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.PREFERRED EDUCATION andor EXPERIENCE1 - 2 years working in an accounting.High school diploma or GED required.Bachelor's Degree or currently pursuing preferred.Working knowledge of the construction industry, operations management, and safety practices a plus.Working knowledge of federal, state, and city regulations and guidelines.PREFERRED SKILLS and ABILITIESBusiness writing and reporting skillsData Entry and Excel skillsExcellent listening and communication, customer service and attention to detailComfortable with math and calculationsScheduling and time management skillsStrategic, analytical, and multi-tasking skillsCOMPUTER SKILLSMust demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).Working knowledge of project and financial software a plus.REQUIRED ATTRIBUTESThe requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.Must have the ability to make sound decisions and produce accurate and timely results in mind.Must prioritize and organize work in a fast-paced multi-task environment.Must monitor and analyze data and solve problems on a tactical and strategic level.Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.Must demonstrate commitment to company values.LANGUAGE SKILLSMust have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift andor move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity EmployerVeteransDisabled#WELS#LI-LR1
Created: 2024-05-04