Administrative Assistant
Westminster Management - Jersey City, NJ
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Job Description Job DescriptionOur company remains guided by its experience and ability to create long-term value in strategically focused markets. We continue to attract the best talent in the industry and remain focused on growing our organization with talented professionals along with our assets. Westminster is stronger than ever, and we stand poised for continued growth with our valued partners. Our mission is to go above and beyond to build thriving communities and exceptional experiences for our residents, guests, tenants, and teams. Our values represent what we strive to achieve every day. Every decision we have to make is guided by the 4 Be's. Be best in class. Be Solution-Oriented. Be Accountable. Be caring.How does Westminster supports its team members? Each eligible team member has the opportunity to:$2k relocation bonusLive on-site and take advantage of our employee apartment discountMedical, Dental, Vision plans with no wait period-eligibility starts 1st of the month following employmentReceive $1k in contributions to the HSA medical plan for each employee who enrollsObtain assistance for student loans as well as tuition reimbursement401k Match-50% of the first 6%Short-Term and Long-Term DisabilityLife InsurancePaid Time Off and more!Position Summary:Provide administrative support to the Property Management team. This position involves the coordination of meetings and conferences, working on special projects; also answers all phone lines and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload.Responsibilities: Provide direct support and customer service to tenants and employees. Manage calendar: schedule and coordinate complex activities, such as meetings, appointments, and travel arrangements. Organize and prioritize large volumes of information and phone calls for department and respond promptly to requests for information. Appropriately direct incoming calls and emails to necessary staff based on level of importance. Answer incoming calls in a cheerful and professional manner. Prepare and coordinate mail, faxes, and express packages. Perform data entry and scans documents. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software Manage and coordinate the filing and storage system. Maintain office supply/stock levels for running daily office operations.Qualifications:Proactive and extremely organized2-4 years minimum experience as an Administrative Assistant is requiredAbility to multi-task and prioritize responsibilities in a fast-paced environmentStrong attention to detailHighly proficient in using MS Office suite including PowerPoint and Excel and the Internet to perform daily office tasksWorking knowledge of principles and practices of officeAbility to follow procedures and written and oral directives effectivelyExceptional written and oral communicationPersonable and energetic, with a great phone presenceAbility to self-direct and recognize needs of the office and staff as they ariseRequirements: Bachelor's degree is preferred 2+ years of hands on administrative support experience Proficiency in MS Word, MS Excel, and MS Outlook a must Knowledge of operating standard office equipment Excellent communication skills - written and verbal Ability to prioritize projects and strong problem-solving skills Good research skills and attention to detail Strong closing techniquesWe're an equal opportunity at will employer, an equal housing provider, and we do not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin. Company DescriptionWestminster Management, LLC is a diversified real estate organization responsible for the ownership, management, development, and redevelopment of properties throughout the country. Our national reach consists of more than 20,000 multi-family apartments, as well as 13 million square feet of office, industrial, hotel and retail space throughout the Mid-Atlantic and Mid-South regions. Our mission is to provide our tenants with environments that are productive, efficient, and state-of-the-art. We go above and beyond to build thriving communities and exceptional experiences for our residents, guests, tenants, and teams. Our values represent what we strive to achieve each and every day. Every decision we make is guided by the 4 Be's. (1) BE BEST IN CLASS: Aim beyond. We know our customers, our properties, and our markets, and work hard to evolve and improve every day, in every way. (2) BE SOLUTION-ORIENTED: We see every challenge as an opportunity, and meet every bump in the road with creativity, positivity and action. (3) BE ACCOUNTABLE: We take pride in our roles, ownership in our responsibilities, and are ready to speak up when we see an opportunity or obstacle coming our way. (4) BE CARING: We put thought and consideration into every interaction and every operation.Our team exemplifies what it means to live out these core values in our offices and at our communities day in and day out. Each new day is a learning experience at Westminster, whether it is the knowledge we bring, gain, or share during our journey together. Our team members are set up to aim beyond, achieve the utmost success, and for endless possibilities for growth. Come grow with us!Please visit us at the site below for additional company details.Westminster Management, LLC is a diversified real estate organization responsible for the ownership, management, development, and redevelopment of properties throughout the country. Our national reach consists of more than 20,000 multi-family apartments, as well as 13 million square feet of office, industrial, hotel and retail space throughout the Mid-Atlantic and Mid-South regions. Our mission is to provide our tenants with environments that are productive, efficient, and state-of-the-art. We go above and beyond to build thriving communities and exceptional experiences for our residents, guests, tenants, and teams. rnrnOur values represent what we strive to achieve each and every day. Every decision we make is guided by the 4 Be's. rn(1) BE BEST IN CLASS: Aim beyond. We know our customers, our properties, and our markets, and work hard to evolve and improve every day, in every way. rn(2) BE SOLUTION-ORIENTED: We see every challenge as an opportunity, and meet every bump in the road with creativity, positivity and action. rn(3) BE ACCOUNTABLE: We take pride in our roles, ownership in our responsibilities, and are ready to speak up when we see an opportunity or obstacle coming our way. rn(4) BE CARING: We put thought and consideration into every interaction and every operation.rnrnOur team exemplifies what it means to live out these core values in our offices and at our communities day in and day out. Each new day is a learning experience at Westminster, whether it is the knowledge we bring, gain, or share during our journey together. Our team members are set up to aim beyond, achieve the utmost success, and for endless possibilities for growth. Come grow with us!rnrnPlease visit us at the site below for additional company details.rnrn
Created: 2024-05-04