Secretary I
Winthrop University Hospital - New York City, NY
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NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go , and interact with us onLinkedIn,Glassdoor,Indeed,Facebook,Twitter,YouTubeandInstagram.Position Summary:We have an exciting opportunity to join our team as a Secretary I. In this role, the successful candidate is responsible for providing basic support services for Facilities Management Department Work/Control Center. Processing invoices following a three-way match mechanism, back-orders, packing-slips. Request and track Uniforms for L810 and 1199 staff, two-way radios. Serve as backup to dispatchers as needed. Assist with issuing materials and receiving inventory as needed. Process charge-outs ensuring that the inventory system is maintained up-to-date.Job Responsibilities:Approves and signs off on invoices for materials ordered for stock ensuring that prices and quantities match releases.Acknowledges alarms and processes work orders.Maintains information for the section in accordance with departmental policies and procedures.Maintains confidentiality of all information regarding, faculty and staff. Acts ethically and upholds professional, institutional, and personal codes of ethics.Responsible for generating reports such as: Uniform charges, monthly expenditure for all shops, aging reports on all invoices processed, and general stockroom information as requested.Sets up and maintain files and records for area.Performs support functions to ensure the smooth operation of the departmentAssists training employees in computer system operationsMaintains cooperative and professional relationships with physicians, nurses, visitors, vendors and staff.Serves as a backup when the Stockroom Coordinator is out, by monitoring the day to day operation, ordering materials, and assigning work to the staff as needed.Maintains and receives files for area. Maintains files in organized and up-to-date manner in order to facilitate their retrieval. Completes filing in accordance with departmental procedures. Sorts and distributes documents and forms for area section. Distributes materials according to content of communications and departmental procedures. Logs in materials with respect to time and data when applicable. Processes incoming and outgoing documents. Completes forms neatly. Secures appropriate signatures and forwards documents/forms to correct destination based on pertinent Medical Center procedures. Maintains copy for files. Faxes documents in accordance with departmental procedures.Approves and signs off on invoices for materials ordered for stock ensuring that prices and quantities match releases.Minimum Qualifications:High School DiplomaExcellent organizational, interpersonal and verbal and written communications skills and strong customer service orientation requiredBasic knowledge of word processing, spreadsheet, database and Internet applications required. Light, accurate keyboarding skills requiredAbility to complete multiple tasks efficiently and thrive in a team work environment.Preferred Qualifications:Intermediate knowledge of computer-based scheduling and appointment programs strongly preferredQualified candidates must be able to effectively communicate with all levels of the organization.NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit for more information.NYU Langone Health provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $50,392.18 - $50,392.18 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.To view the Pay Transparency Notice, please click here
Created: 2024-04-20