Administrative Assistant II
PDS Tech, Inc. - Newark, NJ
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PDS Tech, Inc. is seeking an Administrative Assistant II in Newark, NJ.Job Summary: The Administrative Assistant II provides complex administrative and clerical supportThe ideal candidate will have one to two years or more experience in a fast-paced office environmentThe candidate will have an understanding of general office procedures, ability to communicate effectively, solve intermediate level problems, assist with basic research, respond to department inquiries (including communication with external customers), assist with the development and administration of various departmental programs and reports, as well as perform administrative and office support activities for multiple managers and/or department Job Duties: Planning and coordinating meeting arrangements including travel and lodgingCalendar management of meetings and details for events and/or meetings for managers and/or for departmentMaking arrangements for presentation materials and equipment and ensuring all event arrangements are handledComposing and producing documents, maintaining relevant databases and related recordsUpdating and maintaining departmental websitesResearching, analyzing and summarizing data for reports independentlyAssisting with department budget, process expense reports, organize and maintain department filing systems and other recordsAnswering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information as well as handles walk-in inquiriesCommunicating effectively, screening and prioritizing incoming callsOrdering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account recordsProblem solving routine problems and communications where the response is based on existing proceduresResponding to inquiries on departmental policies/ procedures. May have to research information to resolve problems or issuesTyping and proofreading documents produced by othersCreating, maintaining and collecting data for standard reports charts, graphs, spreadsheets and databasesBeing exposed to confidential information and handling confidential matters Job Requirements: High School Education or equivalent preferredMinimum of one to two years of administrative support experience preferredIntermediate Microsoft Office skill level or better in Word, Excel, and PowerPointInternet search skills as relevant to the position and knowledgeable with using computer applicationsStandard report generation; office administrative practices and proceduresSkilled with meeting critical deadlines and good time management skills preferredStrong analytical, problem solving, basic research, and time management skillsRequires very good verbal and written communication and listening skillsAbility to deal successfully with the public in person and over the telephoneFlexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage or leave of absence coverage and as required by business need and management teamDemonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail preferredFriendly and professional demeanor and initiative to seek improvements to processes preferredGood organization, discretion and independent judgment skills and ability to understand policies and procedures preferredPDS Tech, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status. Founded in 1977, PDS Tech, Inc. is one of the nation''s premier specialty staffing firms with 31 offices nationwide. We offer a full range of benefits including: Health insurance Paid holidays Weekly payroll Immediate 401(k) eligibility Completion Bonuses Training Please note availability of benefits may vary by position PDS specializes in Engineering and IT arenas including Aerospace, Defense, Electronics, Telecommunications, Automotive, and Energy just to name a few. Our reputation, track record, and years of continuous growth reflect the commitment to quality that our employees and clients experience first-hand. To find out more about PDS, please visit $$$ PDS pays for referrals! $$$
Created: 2021-11-29